To set up your Services for Job Costing, follow these steps for each Service:
- Go to Settings > Scheduling > Service to select a Service in the list.
- Click the “Job Costing/Analysis” tab, then enter an amount into Target $/Hr
or Target $/Hr with Drive.
- Target $/Hr - the goal per staff hour at the job site (not including drive time). It’s the revenue the company would need to make to pay all costs and still make a profit. This sometimes depends on the cost of living, competitive rates in the service area, and your marketing practices. A column in the Job Costing report will show this field, with an “Over/Under” column to show whether you’ve met the goal.
- Target $/Hr with Drive – This amount is the revenue you need to make minus the cost of resources (on average) during drive time. This field will help show your route density. Your target would be to get this number as close to the Target $/Hr. The closer the number, the tighter the route density.
Calculate your average drive time for this service, then multiply it by the number of people typically in the vehicle, then multiply that times their average labor burden. Drive Time data can be captured by both mobile apps. If you don’t pay resources for drive time, leave this field blank.
If you have tight route density, then the Target $/Hr with Drive number will be higher. If your route density isn’t high, then this number will be lower, based on the labor you have to pay for drive time. A column in the Job Costing report will show this field, with an “Over/Under” column to show whether you’ve met the goal.
Example of Calculating Hourly Rate Per Staff Hour with Drive Time
Your target dollars per staff hour is $50.00. Your employee’s average labor burden is $15.00 per hour. You estimate an average 10 minutes for drive time between each stop, and there are two employees in the vehicle.
$15.00 x 2 = $30.00 Labor Burden
$30.00 x .17 (10 minutes) = $5.10 Average Drive Time Labor
$50.00 - $5.10 = $44.90 Target Dollars Per Staff Hour with Drive Time